Chocoa Visa Information
It is the delegate’s responsibility to investigate the visa requirements for the Netherlands and apply for a visa, if necessary. Delegates are advised to apply for their visa in time, according to your local embassy’s recommendations.
General information about visas for the Netherlands
You may need a short-stay Schengen visa if you want to visit the Netherlands for a maximum of 90 days. This depends on your nationality. Visas must be applied for from the relevant Dutch embassy, consulate or representing consular Schengen office in the delegate’s country of residence.
The nationality of the participants and delegates will determine whether or not they are required to apply for a visa. Delegates are requested to visit this website for more information.
In most countries, the applications should be submitted at an external service provider’s office. The external service provider will charge a handling fee of 30 EUR. In some countries, the Netherlands is represented by another Schengen country for visa affairs. Please take note of the documents to be submitted when applying for a visa for business purposes. Visa application rules differ from country to country.
If you require a visa, please consult the full visa application process and requirements made available here.
- Contacts for Dutch diplomatic and consular offices
A list of Dutch diplomatic and consular offices authorized to issue visas is available at this link.
- Application form
Download this document for the visa application form.
Visas for people attending a conference in the Netherlands
If you require a visa, you need to obtain and submit an official letter of invitation from the conference organizers to help facilitate the visa process. Please note that letters of invitation are only issued to registered and paid/approved delegates.
You can request a letter of invitation through firstname.lastname@example.org. Please make sure to include the following information:
- Copy of your passport
- Passport number and expiry date of passport
- Full name of the delegate
- Company name and address
- Who will be financing the stay
- Which Chocoa events the person will be attending (preferably including the event ticket)
Do not forget that certain goods are illegal to bring into the Netherlands and others require a duty payment. For Dutch customs regulations, please visit this website.
For more information on travelling with medication, please consult this webpage.